Meeting & Event Services
Rates
| Bar Stool |
$5.00 |
| Chair - Black Folding |
$1.50 |
| Choral Risers |
$100.00 |
| Coat Racks |
$15.00 |
| Dry Erase Board |
$5.00 |
| Easel |
$5.00 |
| Flatbed |
$20.00 |
| Flip Chart |
$5.00 |
| Flag Set |
$15.00 |
| Fitted Skirting - Red or Black |
$20.00 |
| Ice Bin - 100 Gallon |
$20.00 |
| Ice Bin - Silver Tub |
$10.00 |
| Ice Bin - Coke Barrel |
$10.00 |
| Mirror |
$15.00 |
| Outdoor Heaters |
$50.00 |
| Pigtail & Number |
$1.00 |
| Pipe & Drape - 4' Grey or 8' Red |
$3.00 |
| Pipe & Drape - 12' Black |
$5.00 |
| Sandwich Board |
$5.00 |
| Screen - 5' x 5' |
$5.00 |
| Screen - Accordion |
$10.00 |
| Stanchion |
$5.00 |
| Stage Piece - 6' x 8' section with skirting and steps |
$20.00 |
| Stage Railing |
$10.00 |
| Tables |
$7.00 |
| Table Linen - White |
$5.00 |
| Tent Canopy - 10' x 10' |
$50.00 |
Tent Canopy - 30' x 20' **
Includes rental cost for fire extinguishers |
$200.00 |
**Tents of this size require a permit from the State Fire Marshal. Click here for a link to the permit request and here for a link to their credit card form.
| AV Cart |
$5.00 |
| Boom Box |
$10.00 |
| Cassette Player/Recorder |
$10.00 |
| CD/DVD Player |
$15.00 |
| DVD/VCR Combo |
$15.00 |
| Follow Spot |
$20.00 |
| Laptop Computer |
$100.00 |
| LCD Projector |
$100.00 |
| Microphone -Corded |
$25.00 |
| Mic Stand |
$2.00 |
| Music Stand |
$2.00 |
| Outdoor PA System |
$100.00 |
| Overhead Projector |
$10.00 |
| Podium |
$20.00 |
| Podium - Table Top |
$10.00 |
| Projection Screen |
$10.00 |
| Projection Screen - 9 x 12 ft |
$200.00 |
| Sound System - 200 Watt |
$100.00 |
| Speaker |
$10.00 |
| TV with Cart |
$15.00 |
| VCR |
$15.00 |
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| Wireless Microphone |
$75.00 |
| Wireless Mouse |
$10.00 |
Deposit
All services require a deposit.
(See below for definitions of the 3 rate types).
Standard Rate – 50% of total bill or full cost if bill is less than $100.
University User – 100W in lieu of deposit.
Registered Student Organization – 50% of total bill or full cost if bill less than $100.
(See below for definitions of the 3 rate types).
| Room |
Standard Rate |
University User |
Registered Student Organization |
| Minimum Delivery |
$30.00 |
$30.00 |
$20.00 |
| Gem Car - 1st Trip |
$30.00 |
$30.00 |
$20.00 |
| Gem Car - 2nd and 3rd trip More than 3 trips will require a truck. |
$15.00 |
$15.00 |
$10.00 |
| Truck - 1st Trip |
$60.00 |
$60.00 |
$40.00 |
| Truck - Subsequent trip |
$30.00 |
$30.00 |
$20.00 |
Labor is charged per person, per hour, for set-up and tear-down.
| Standard Rate |
University User |
Registered Student Organization |
| $12.00 |
$10.00 |
$8.00 |
On-Site Staffing is charged for A/V technicians or Event Managers per person, per hour. (See below for definitions of the 3 rate types).
Audio/Visual Technicians and Event Managers are not present at events unless specifically requested.
| Standard Rate |
University User |
Registered Student Organization |
| $14.00 |
$12.00 |
$10.00 |
Standard Rate
All non-University affiliated organizations or groups fall into this rate category. |
University User
University Users are faculty & staff of The Ohio State University, as well as students not affiliated with a registered student organization. |
Registered Student Organization
To receive this rate, Student Organizations must meet the following criteria: a) officially be registered with the Office of Student Activities; b) have no outstanding debts to The Ohio Union; and c) have no unresolved issues related to prior use of The Ohio Union. |
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